Event Scheduling RQ Form St. Mark's Episcopal Church in San Antonio, TX

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Event Scheduling RQ Form | Building Use | Room RQ QUICK Form |

ST. MARK'S EPISCOPAL CHURCH
PARISH & NON-PARISH EVENT SCHEDULING REQUEST FORM
315 East Pecan Street
San Antonio, Texas 78205
Phone: 210.226.2426
Fax: 210.226.2468
www.stmarks-sa.org
eenloe@stmarks-sa.org

This Event Request Form is the first step in potentially scheduling an event at St. Mark's. Wherever you see a (), this means that this field is required. Your form will not* be considered if this information is not supplied.
*PLEASE INITIAL HERE TO INDICATE THAT YOU CHECKED THE CALENDAR AND READ OUR BUILDING USE POLICIES.
EVENT INFORMATION
*NAME OF EVENT:
*NAME OF GROUP SPONSORING EVENT: (NOTE: THERE WILL BE A CHARGE FOR NON-ST. MARK'S EVENTS.)
*ONE-TIME EVENT ON (DAY-OF-WEEK, MM/DD/YYYY):
OR RECURRING EVENT (START DATE):
RECURRING EVENT (END DATE):
REPEATS:
EXPLAIN:
FOR WEEKLY EVENTS/MEETINGS, PLEASE ENTER THE DAY OF THE WEEK:
FOR RECURRING MONTHLY EVENTS/MEETINGS, PLEASE ENTER THE DATE:
EVENT START TIME (00:00AM/PM):
EVENT END TIME (00:00AM/PM):
EVENT TYPE:
*All fundraisers must be approved by the staff. Has this fundraiser been approved?	Yes
	No
*NUMBER OF PEOPLE ATTENDING EVENT (APPROXIMATE):
CONTACT INFORMATION
*CONTACT PERSON:
*MAIN PHONE OR CELL PHONE NUMBER:
*EMAIL ADDRESS:
SETUP INFORMATION
*PLEASE SELECT THE ROOM(S) YOU WOULD LIKE TO USE. WE WILL DO OUR BEST TO ACCOMMODATE YOU.
	Church
	Chapel
	Gosnell Hall
Gish Hall is pre-wired for A/V, including projector/DVD/PC connection & both wireless & wired mics.	Gish Hall
	Youth Suite
	Dean Richardson Room
	Room #102
	Room #207 (also a chapel)
	Room #305
	Room #306
	Room #202 (Reading Room/Library)
If you are in need of children's classrooms (#205, #206, #208, #212), let us know how many.
*PLEASE LET US KNOW HOW YOU WOULD LIKE YOUR ROOM SET UP.
NUMBER OF TABLES NEEDED:
	Round
	Rectangular
SUPPLY NEEDS
PLEASE CHECK ALL THAT APPLY.	Nametags
	Pens/Pencils/Paper
	Flip chart/markers
	Sign-in sheet
	Whiteboard/markers
	Other
EXPLAIN:
TECHNOLOGY
PLEASE CHECK ALL THAT APPLY. WE WILL DO OUR BEST TO ACCOMMODATE YOU.	Mic on stand
	Lapel mic
	Portable TV/DVD w/PC connectivity
	Portable sound system*
	Portable screen & projector
*IF YOU WOULD LIKE THIS EVENT RECORDED OR NEED THE ABILITY TO PLAY BACK, YOU WILL NEED TO USE GISH HALL.
FOOD SERVICE RUBY MERRILL AND/OR JOHN MCCLUNG WILL BE CONTACTING YOU TO MAKE FOOD ARRANGEMENTS.
PLEASE CHECK ALL THAT APPLY.	Coffee, tea & water
	Alcohol *(PLEASE BE SURE TO READ OUR POLICY AND SIGN THE WAIVER!)**
	*We will be serving alcohol and I have read the policy and signed the waiver.
	Need St. Mark's to provide food
PLEASE EXPLAIN:
	We will provide our own food
PLEASE EXPLAIN:
COMMUNICATIONS
I WOULD LIKE TO ADVERTISE THIS EVENT. PLEASE PUBLISH IN THE (CHECK ALL THAT APPLY):	Messenger
	E-News
	Announcements
PLEASE CONTACT MELANIE LIZCANO, OUR COMMUNICATIONS COORDINATOR, CONCERNING CONTENT AND/OR TO MAKE SPECIAL REQUESTS REGARDING COMMUNICATONS AT MLIZCANO@STMARKS-SA.ORG OR 210-226-2426 EXT. 144.
*HOW WILL YOU HANDLE RSVPs?	N/A
	I will handle them myself.
	Please keep a list at the front desk so participants may call the church.
CHILDCARE NOTE: THE NURSERY PROVIDES CARE FOR CHILDREN AGES 0-5. PARTICIPANTS MUST RSVP 7 DAYS IN ADVANCE.
*THIS EVENT REQUIRES CHILDCARE	Yes
*THIS EVENT REQUIRES CHILDCARE	No
Will you need any other St. Mark's staff support prior to, or on the day of, the event? If "yes", please explain.
THANK YOU FOR SUBMITTING THIS FORM. YOU WILL RECEIVE AN EMAIL CONFIRMING THAT WE RECEIVED YOUR REQUEST FORM SHORTLY. AFTER IT IS REVIEWED BY EACH DEPARTMENT AFFECTED, WE WILL LET YOU KNOW WHETHER OR NOT YOUR REQUEST HAS BEEN APPROVED.

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